Privacy Policy
Effective Date: 13/07/2025
At SD IT Resource Ltd, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and any other applicable data protection legislation.
1. Who We Are
SD IT Resource Ltd is a specialist IT recruitment and staffing agency headquartered at:
Collingwood Buildings, Collingwood Street, Newcastle Upon Tyne, England, NE1 1JF
Email: info@sd-it.tech
Phone: 0333 006 9968
We act as a data controller when collecting and processing your personal information.
2. Information We Collect
We may collect and process the following types of personal data:
From Candidates:
Name, contact details, and address
CV, qualifications, employment history, and skills
Right to work documentation
References and referee details
Salary expectations and job preferences
Interview notes and feedback
Bank details (for contract placements)
From Clients:
Company name and address
Contact person name and job title
Email and telephone number
Role requirements and feedback
From Website Visitors:
IP address and browser type
Device information
Site usage analytics (via cookies)
3. How We Use Your Information
We use personal data for the following lawful purposes:
To match candidates with suitable job roles
To contact you about job opportunities or applications
To deliver recruitment and staffing services to clients
To fulfil contractual obligations
To comply with legal and regulatory requirements (e.g., IR35, right-to-work checks)
To manage contractor payments and payroll
To improve our website and services
4. Legal Basis for Processing
We rely on the following legal grounds:
Consent – when you opt in to receive job alerts or marketing.
Contractual necessity – when processing is needed to fulfil a contract.
Legal obligation – for compliance with laws and regulations.
Legitimate interests – for recruitment-related services and business operations.
5. Sharing Your Information
We may share your information with:
Prospective employers or clients
Background check providers or referees
Legal or regulatory authorities if required
Our payroll or compliance partners (e.g., umbrella companies)
IT service providers for hosting or support purposes
We never sell your personal data to third parties.
6. International Transfers
In some cases, your data may be transferred outside the UK or EEA. When we do this, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data in accordance with applicable laws.
7. Data Retention
We retain your data only as long as necessary:
Candidates – Up to 2 years after last contact unless you request deletion earlier.
Clients – As long as the business relationship exists, plus any legal retention periods.
Contractors – As required for tax and compliance (typically up to 6 years).
You may request deletion of your data at any time unless we are legally required to retain it.
8. Your Rights
You have the right to:
Access the personal data we hold about you
Correct or update inaccurate information
Request erasure of your data (“right to be forgotten”)
Object to processing or restrict use of your data
Withdraw consent (where applicable)
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of your rights, contact us at privacy@sd-it.tech.
9. Cookies & Website Analytics
Our website uses cookies to improve user experience and gather analytics. You can manage or disable cookies through your browser settings. For more information, see our [Cookie Policy] (if you have one).
10. Security Measures
We take data security seriously and implement technical and organisational safeguards to protect your personal information, including encryption, secure servers, and regular audits.
11. Updates to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the “Effective Date” at the top of this page. Continued use of our services after any changes indicates acceptance of the revised policy.
Contact Us
If you have any questions or concerns about how your data is handled, please contact:
Data Protection Officer
SD IT Resource Ltd
Email: privacy@sd-it.tech
Phone: 0333 006 9968
